FAQ'S

Updated: March 2021

What is the deadline for registering my child?

Registration must be complete and paid in full the Friday morning before each week of camp. We are unable to accept registration any later than 10am Friday before each week of camp.

Does my child need to wear a mask?

We are following the current Department of Education recommendation that: “Masks must be worn by all individuals (including staff, visitors, vendors, and campers) at all times when age and developmentally appropriate, with the exception of activities that cannot be done masked (e.g. eating and swimming), which should be done by cohort...”.  

How will campers and staff social distance at camp?

At camp we will have small groups and each group will be separate during all activities. Staff and campers will wear face masks as noted above. Activities will be designed to limit high-touch objects and physical interaction. Each camper will have their own cubby to store belongings.

How will camp be cleaned?

Between each group activity, high-touch objects will be cleaned with CDC recommended cleaning agents. Program spaces will be cleaned daily and handwashing will be built into the daily schedule.

 

What programs will be happening at camp?

We are getting creative and keeping as many of the traditional camp activities as we safely can. Arts and Crafts, Archery, Swimming, Boating, Outdoor Education, and Ropes Course are all being adapted to meet CDC, DOE, and American Camping Association standards.

 

How will we drop our kids off for camp?

You have two drop off options: At Camp Tracy from 7am-8:10am OR at the AYCC from 7:45am-8:00am

If you are dropping off at Camp: No matter what time you are dropping your camper off, all campers will be dropped off at the Camp Tracy Lodge. You and your camper will have to wear a face covering while checking in your camper. A staff person will be taking camper’s temperatures and asking the following screening questions:

  1. Have you traveled out of state in the last 14 days, arrived from a country with ongoing COVID-19 transmission, or been on a cruise ship or river boat?

  2. Do you have a fever, cough or shortness of breath?

  3. Have you been in direct contact with anyone diagnosed with COVID-19 or being tested for COVID-19?

 

Staff will be at the front of the Lodge to check your child into the program. Please do your best to social distance while waiting to check your camper in. If your answer is yes to any of the screening questions or if the camper’s temperature is over 100.4 degrees Fahrenheit then we will not be able to admit your camper.

 

If you are dropping off at the AYCC: You will check your camper in with a staff person at the bus in the AYCC parking lot. You and your camper will have to wear a face covering while checking in your camper. A staff person will be taking camper’s temperatures and asking the following screening questions:

  1. Have you traveled out of state in the last 14 days, arrived from a country with ongoing COVID-19 transmission, or been on a cruise ship or river boat?

  2. Do you have a fever, cough or shortness of breath?

  3. Have you been in direct contact with anyone diagnosed with COVID-19 or being tested for COVID-19?

Please do your best to social distance while waiting to check your camper in. If your answer is yes to any of the screening questions or if the camper’s temperature is over 100.4 degrees Fahrenheit then we will not be able to admit your camper.

 

Late drop off and early pick up is from the Lodge at Camp Tracy. If you are dropping off or picking up your camper between 8am and 4pm you will need to wait at the Lodge and call 207-465-9261. Visitors, including parents, are not allowed to walk through campus.

 

How will we pick our kids up from camp?

From Camp Tracy 4:00-5:15: All campers will be picked up from the Camp Tracy Lodge. You will need to wear a face covering. You will also need to present a photo ID and be on the approved pick up list for the child to sign out your camper.

4pm Pick Up: At 4pm each group will be in their designated space at the Lodge and you will sign out your camper with their counselor. After 4pm you will sign out your camper with a staff person in front of the Lodge. 

From the AYCC @ 4:15: All campers will be picked up from the bus in the AYCC parking lot. You will need to wear a face covering. You will also need to present a photo ID and be on the approved pick up list for the child to sign out your camper.

 

What happens if someone gets sick at camp?

If someone presents with symptoms of COVID19 while at camp they will be isolated until a parent or guardian can pick them up. We will then notify local health officials, staff, and families immediately of a possible case while maintaining confidentiality as required by the Americans with Disabilities Act (ADA). We will close off areas used by a sick person and inform those exposed to a person with COVID-19 to stay home and self-monitor for symptoms, and follow CDC guidance if symptoms develop.

Will there be Parent Nights?

We will be hosting virtual Parent Nights and filming the traditional skits, songs, and Talent Shows to share with families instead of having in-person Parent Nights.

 

How can I help?

You can help by teaching your child CDC recommending handwashing habits, the importance of social distancing, and by sending them to camp with the items on the packing list. We also ask for your patience while we make these adjustments.

What should my child bring to camp? 

Your child should come with a mask, swimsuit, towel, close toed shoes, water bottle, sunscreen, and sweatshirt. Campers should have sunscreen applied before arriving and will be reminded to reapply throughout the day. 

What is the refund policy?

Fees are non-refundable within 48 hours of the program weeks start. 

Who can I contact with questions?

 

For help registering, making payments, or changes to your account please contact the Welcome Center.

(207) 873-0684

welcomecenter@clubaycc.org

 

Please contact Abbie Charrier, Director of Camps and Trips, with any other questions.

(207) 465-9261

acharrier@clubaycc.org

What if my child takes medication daily? Each camper is required to complete a Medical History form which lists all prescription and/or over-the-counter medication. Medication must be provided in its original container with the prescription information clearly labeled. Do not send medication that is not prescribed for your child.

 

Do campers need to bring money?
No. Campers are provided with all meals and snacks and there is no camp store. 

What if my child is hurt during the camp?
We have a fully trained and certified health care staff on duty at all times and overnight staff are all trained and certified in First Aid and CPR. Our staff will contact parents/guardians  in the case of any illnesses or injuries.

What happens if it rains?
Camp is a rain or shine program! If it rains we adjust our schedule to keep campers and staff safe and comfortable while still doing as many of our traditional camp activities as possible. 

Physical Address 

Mailing Address 

Contact Us 

302 McGrath Pond Road

Oakland, ME 04963

TEL: 207-873-0684   

E-MAIL: acharrier@clubaycc.org

126 North Street

Waterville, ME 04901

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