FAQ'S
Updated: June 26, 2023
What is the deadline for registering my child?
Registration must be complete and paid in full the Friday morning before each week of camp. We are unable to accept registration any later than 10am Friday before each week of camp.
The AYCC’s Pandemic Regulations, effective June 30, 2021.
Masks will no longer be required by anyone in the facility or on any AYCC properties, with the following exceptions:
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Visitors to Day Camp Tracy must be approved by the Camp Director, Assistant Director, or Day Camp Coordinator.
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Masks are recommended for guests who are not fully vaccinated.
What programs will be happening at camp?
Arts and Crafts, Archery, Swimming, Boating, Outdoor Education, and Ropes Course.
How will we drop our kids off for camp?
You have two drop off options: At Camp Tracy from 7am-8:15am OR at the AYCC from 7:45am-8:00am
If you are dropping off at Camp: No matter what time you are dropping your camper off, all campers will be dropped off at the Camp Tracy Lodge.
Staff will be at the front of the Lodge to check your child into the program.
If you are dropping off at the AYCC: You will check your camper in with a staff person at the bus in the AYCC parking lot.
Click HERE for our Bussing Flyer
Late drop off and early pick up is from the Lodge at Camp Tracy. If you are dropping off or picking up your camper between 8am and 4pm you will need to wait at the Lodge and call 207-313-3413. Visitors, including parents, are not allowed to walk through campus.
How will we pick our kids up from camp?
From Camp Tracy 4:00-5:15: All campers will be picked up from the Camp Tracy Lodge. You will need to present a photo ID and be on the approved pick up list for the child to sign out your camper.
4pm Pick Up: At 4pm each group will be in their designated space at the Lodge and you will sign out your camper with their counselor. After 4:15pm you will sign out your camper with a staff person in front of the Lodge.
From the AYCC @ 4:15-4:30: All campers will be picked up from the bus in the AYCC parking lot. You will need to wear a face covering. You will also need to present a photo ID and be on the approved pick up list for the child to sign out your camper.
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If your child will not be taking the bus from the Camp to the AYCC: Please give staff a note at drop off or call Camp Tracy before 1:00.
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If you are late picking your child up: Picking up later than 4:30 will result in a late fee that must be paid before the camper can return to the program. If you arrive after 4:30 you must pick up your child inside the AYCC.
What should my campers bring to Camp?
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Waterbottle
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Sunscreen
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Bathing suit (all campers are expected to be able to change on their own)
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Towel
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Sneakers are mandatory for ropes course and athletics
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Athletic sandals (no flip flops, Crocs are okay for the waterfront)
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Lunch and snack (optional, we provide two snacks and lunch but if your camper tends to be particular about their food please send them with some options they do like)
What happens if someone gets sick at camp?
If someone presents with symptoms of COVID19 while at camp they will be isolated until a parent or guardian can pick them up. We will then notify local health officials, staff, and families immediately of a possible case while maintaining confidentiality as required by the Americans with Disabilities Act (ADA). We will close off areas used by a sick person and inform those exposed to a person with COVID-19 to stay home and self-monitor for symptoms, and follow CDC guidance if symptoms develop.
Will there be Parent Nights?
We will be hosting virtual Parent Nights and filming the traditional skits, songs, and Talent Shows to share with families instead of having in-person Parent Nights.
How can I help?
You can help by teaching your child CDC recommending handwashing habits, the importance of social distancing, and by sending them to camp with the items on the packing list. We also ask for your patience while we make these adjustments.
What should my child bring to camp?
Your child should come with a mask, swimsuit, towel, close toed shoes, water bottle, sunscreen, and sweatshirt. Campers should have sunscreen applied before arriving and will be reminded to reapply throughout the day.
What is the refund policy?
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Children dismissed from Camp Tracy will not receive any refund/credit and are not eligible to switch to another AYCC camp.
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No refunds are available for partial attendance of a week. The AYCC does not offer daily payment options.
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To remove a child from a week/session of camp, the Camp Director must receive 2 weeks advance notice. If a 2 week notice is not provided, the family will be held responsible for a 2 week paid notice.
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Refunds requested between June 1 and two weeks prior to attendance date will receive a full refund, less the deposit.
Who can I contact with questions?
For help registering, making payments, or changes to your account please contact the Welcome Center.
(207) 873-0684
Please contact Patrick Kearns, Camps Tracy Director with any other questions.
(207) 313-3413
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What if my child takes medication daily? Each camper is required to complete a Medical History form which lists all prescription and/or over-the-counter medication. Medication must be provided in its original container with the prescription information clearly labeled. Do not send medication that is not prescribed for your child.
Do campers need to bring money?
No. Campers are provided with all meals and snacks and there is no camp store.
What if my child is hurt during the camp?
We have a fully trained and certified health care staff on duty at all times and overnight staff are all trained and certified in First Aid and CPR. Our staff will contact parents/guardians in the case of any illnesses or injuries.
What happens if it rains?
Camp is a rain or shine program! If it rains we adjust our schedule to keep campers and staff safe and comfortable while still doing as many of our traditional camp activities as possible.